Celebrating the Art of Recording

[highlight_text] The fact that the Grammys is broadcast live, says Portnow, “is the scary part, but also the exciting part.” [/highlight_text]

Portnow has been a member of The Recording Academy for 30 years, and served as the head of the organization for the past seven. In this role, he has the responsibility of delicately orchestrating the presentation of the award show. It is from his strict adherence to excellence that the ceremony continues to remain fresh. A graduate of George Washington University, he was formerly the president of the West Coast division of Jive Records. Under his leadership, Jive thrived and spearheaded the careers of some of the biggest acts of the late 1990s and early 2000s, many of whom have been honored at the Grammys.

Portnow’s role as president involves everything from discussing performance rights initiatives in Washington to advocating for music education in schools to debating whom will receive a Lifetime Achievement Award from the Academy (Michael Jackson will be amongst those honored in 2010). Venerated for his calm, diplomatic, analytical, and strategically sound persona, Portnow also is actively involved in nearly every variable that must be meticulously manipulated and coordinated prior to the televised event. “I would characterize the Grammy telecast as the most complicated, most difficult, and most challenging program on television, bar none,” Portnow explains. The telecast is a three-and-a-half hour live show situated on three stages in an arena of more than 15,000 people, and in its most recent years, the Grammys have included close to two-dozen performances. “Managing that from the most basic logistical issues such as lighting, set changes, and microphones, to dealing with the combined points of views, egos, requirements, and creative ideas of everyone is really quite an extraordinary responsibility and task. It is also really unpredictable. It’s constantly changing and because of this, every year we feel we have a fresh canvas to paint on.”

The juggling act it takes to pull this show together is mind-boggling. Musical acts are only those who are up for a Grammy that year…but the nominations aren’t announced until December. And with the holiday season smack in the middle of the timeframe between announcement and telecast, there is but a short window to make it happen. “You must also consider that we’re not about having an artist come out and play a version of their latest hit single,” he says. “We are into creating the most extraordinary performance environment that will, in turn, inspire artists to give performances of a lifetime. We really do pride ourselves on those ‘Grammy moments.’ It’s a unique and sometimes unexpected pairing and combination of ours.” All of this is typically done within eight weeks prior to the award show. Portnow jokes, “I don’t sleep a lot during this time of the year.”

Portnow reminisces about how last year “two acts dropped out of the show, on the day of the show, three hours before airtime. It was a challenge to say the least,” referring to Rihanna and Chris Brown. But as is the case with any challenge, that incident was taken in stride, as this wasn’t the first unforeseen mishap. (One year, before Portnow’s tenure as president, Pavarotti was scheduled to perform, but an hour before the show announced that he was not feeling well enough to do so. There was a 100-piece orchestra on the stage and four minutes of live telecast to fill. Luckily, Aretha Franklin was there and knew the song Pavarotti was supposed to sing, albeit in a different key, and stepped up to give a stellar performance that will go down in Grammy history.) The fact that the Grammys is broadcast live, says Portnow, “is the scary part, but also the exciting part.”